Announcing o11's backing from Y Combinator.
Private Equity PortCo Reporting: Automating the Monthly Deck
If you work in Private Equity, you know the “Monthly Rhythm.”
- Day 1-5: Portfolio Companies (PortCos) scramble to close their books.
- Day 6: CFO sends a messy Excel file and a PDF to the PE Associate.
- Day 7-10: The PE Associate manually types this data into the firm’s “Monitoring Template” in Excel and updates the “Monthly Review Deck” in PowerPoint.
This cycle repeats every month for every portfolio company. It is low-value data entry that highly-paid professionals hate doing.
The Disconnect
The problem is that the PortCo’s data lives in their systems (NetSuite, QuickBooks, Snowflake), and the PE firm’s data lives in specifically formatted Excel/PPT templates.
Bridging this gap usually implies expensive “Business Intelligence” integrations that take months to build. But with o11, you can bridge it with AI instantly.
The Automated Workflow
Here is how a modern PE firm automates PortCo reporting with o11:
Step 1: Standardize the Input (Or Don’t)
Ideally, the CFO sends a standard template. Realistically, they send whatever they have. With o11, it doesn’t matter. You can feed in raw exports.
Step 2: Update the ‘Monitoring Model’
Open your master monitoring Excel file. Connect o11 to the new file from the CFO.
“Update the ‘Actuals - Jan 2026’ column using the P&L data from this new workbook.”
o11 maps the accounts (e.g., mapping “Software Subscription Revenue” to your “Recurring Revenue” line) and fills the model.
Step 3: Auto-Update the Board Deck
This is the magic. Your Board Deck in PowerPoint is linked to your Monitoring Model via o11. Once the Excel model is updated, you go to PowerPoint and click “Refresh All.”
- The EBITDA bridge chart updates.
- The variance analysis text updates.
- The cash flow waterfall updates.
Step 4: Generate the Commentary
Charts aren’t enough. You need the “Why.”
“Based on the variance analysis, write 3 bullets explaining why Gross Margin dropped by 2% this month, citing the increase in COGS.”
o11 writes the commentary for you to review.
The Impact
- For the Associate: 10 hours of work becomes 30 minutes. You can handle more PortCos or focus on sourcing new deals.
- For the PortCo CFO: Less nagging from the PE firm. They just send the data, and you handle the rest.
- For the Partners: Data is available faster, allowing for quicker interventions if a company is underperforming.
Conclusion
Portfolio monitoring is about oversight, not data entry. Stop acting like a human API between Excel files. Let o11 handle the connection so you can handle the strategy.
